Costume Deposit

What specific challenge or problem does this idea solve?

Keeping track of people paying costume deposits.

How should this work?

Allow deposits for costumes to be assigned per class in costume portal (i.e. if they pay $20 per term it gets logged in the system to be removed from total at the end of the year) and stays as a seperate credit so when you charge costume fee at the end of the year it takes away the deposits paid from the total.

As currently the deposits have to be done through a debit and then a credit, it means that the money is already assigned somewhere (the initial debit) and doesn't come off the total when a costume fee is added at the end of the year. If we were able to have deposits listed it would save hours trying to identify which students were in the classes the whole year thus paying 4 deposits versus new students who may have only paid 2 etc. Currently it is a one-by-one process.

If it could be added to one lump sum of student A's costume deposits that aren't able to be used for other fees or showing as a credit on the system, we would then be able to charge the costume fee to that and eliminate any manual labour.

Who will benefit (Admins, Staff, Students)?

Admin especially

How will this change impact your daily tasks or overall experience?

It will save hours of admin labour going through each student and each class transaction, then finding the remaining balance of each costume. It would significantly improve our experience with the program.